AI-Powered Vendor Payment Automation on Autopilot
Supplier payments automation the practice runs across every client pay run with bank checks built in.
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Let AI Agent run your supplier payments
One prompt. Multiple tools. Real outcomes.
Group payments
Let AI Agent run your supplier payments
Group payments
Group this week's approved supplier invoices into payment runs for this client in Xero. Pull every approved invoice past the practice's payment-prep threshold, group by due date, payment method (Bacs, Faster Payments, CHAPS), supplier bank status and cash availability. Apply the practice's pay-run policy: which days the practice prepares, what categories pay early, what pay net of credit notes. For invoices nearing the late-payment threshold, recommend the pay run for senior approval. If a supplier is on the hold list, ask me whether to release or hold. Pause before publishing the proposed pay run. Save a note for the practice manager listing groups proposed, holds and items awaiting senior decision.
Validate bank details
Validate supplier bank details across this client's proposed pay run in QuickBooks. For each supplier, check sort code, account number and account name against the practice's preferred validation source. Use confirmation of payee where the bank supports it. Compare current bank details against the supplier history. For suppliers with recent bank changes, trigger a verification call to a known number on the supplier file. If a validation fails or a check is inconclusive, ask me whether to hold the supplier or refer to the senior. Pause before approving any change to a supplier's bank record. Save a note for the practice manager listing validated, flagged and held suppliers ready for senior sign-off.
Screen for BEC risk
Screen this client's proposed pay run for business email compromise risk in Sage 50. For each supplier change request received in the period (new bank details, new invoice address, new contact, urgent payment request), check the sender domain against the supplier domain on file, scan for the hallmarks of BEC (urgency, unusual senior reference, near-identical domain) and trace the request back to a confirmed source. Pause any payment to a supplier where the verification trail is incomplete. If a request fits a BEC pattern, ask me whether to suspend the supplier and notify the practice's information security contact. Save a note for the practice manager listing requests cleared, suspended and items awaiting senior decision.
Issue remittances
Issue remittance advices after this client's payment file is submitted from FreeAgent. For each supplier paid, generate a remittance advice listing invoices paid, the payment date, the payment method and any deductions or credit notes applied. Send the remittance through the agreed channel: by email for suppliers on the email list, or post to the supplier portal where the supplier has one configured. Track delivery status and chase any bounced email through the supplier's alternative contact. If a remittance bounces and no alternative is on file, ask me whether to chase the supplier or to refer to the senior. Pause before resending. Save the remittance log to the payment run pack on Google Drive.
Trusted by the world's best
“Each customer request used to take 4 hours of manual work across 3 different systems. Now with Minded over 80% of payment requests take less than 10 minutes and our VIP customers have never been happier.”
“We serve 40% more clients per bookkeeper with no new hires. AI files the tax forms and drafts the documentation. Each bookkeeper gets 12 hours a week back for review and advisory work.”
“We dropped Excel sheets and finance emails for automating payments and invoices for 50K restaurants. AI worked on top of SAP without migration.”
Integrate with your existing software
Seamlessly integrate vendor payment automation workflows with your existing tools, ERP, and communication channels.
Benefits
Up to 80% lower cost per pay run
Bacs prep, Faster Payments batches, supplier bank checks and approval routing stop landing on staff one payment at a time. The AI Agents repeat the pay-run motion across every client book, which deliv
Payment runs that remember each client's signatory rules
Signatory rules vary widely: single approval under one threshold, dual approval above, partner sign-off for high-value or new-supplier payments. Minded remembers each client's matrix and routes invoic
One payment flow across Xero, QuickBooks, Sage 50 and FreeAgent
A real practice prepares payment runs across clients on Xero, QuickBooks, Sage 50 and FreeAgent at the same time. The same grouping, validation, BEC screening and remittance motion runs in every ledge
Activate your tools without APIs
Forget about asking your CTO to shift priorities, let your agents operate like your humans do and deliver real value to your customers from day 1.