Effortless VAT Compliance
Tax return software that keeps every client's VAT position compliant between submissions.
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Let AI Agent run your VAT compliance
One prompt. Multiple tools. Real outcomes.
Monitor thresholds
Let AI Agent run your VAT compliance
Monitor thresholds
Monitor the VAT registration and deregistration thresholds for every client on the book in Xero. Pull the rolling twelve-month turnover and the forward pipeline from the ledger, flag clients within the agreed buffer of either threshold and prepare a one-page decision memo for the senior. If a client is on cash accounting or flat-rate and the turnover trend would force a change, ask me whether to add the scheme review to this quarter's agenda or to wait. Pause before flagging a client to the owner. Ask me where the practice keeps the threshold-monitoring policy if I cannot find it. Save a note for the practice manager listing approaching, breaching and stable clients.
Review schemes
Review the VAT scheme on file for each client in QuickBooks against last quarter's turnover, sector mix and supply pattern. Compare the standard scheme, the cash accounting scheme, the annual accounting scheme and the flat rate scheme against the actual ledger data, model the next twelve months' VAT outturn under each option and recommend a scheme for the senior to review. If a client is partially exempt, ask me whether the current method still fits. Pause before sending a scheme-change recommendation to the owner. Save a note for the practice manager listing recommended changes, clients on the optimal scheme and clients awaiting senior review.
Spot errors
Spot VAT errors and unusual entries across last quarter's posted transactions in Sage 50. Compare tax codes against supplier history, flag unusually high zero-rated entries, missing reverse charge applications, exempt supplies posted with input recovery and duplicate input VAT. Quantify each potential error and assess whether it falls below the error correction threshold or requires a VAT652 disclosure. If the error appears deliberate or repeats, ask me to refer it to the senior for evaluation under the AML rules. Pause before submitting any VAT652 disclosure to HMRC. Save the error log and supporting calculations to Google Drive ready for senior review.
Maintain register
Maintain the VAT risk register for the practice in FreeAgent. For each client, log the scheme, the partial exemption position, the domestic reverse charge exposure, the EU import VAT footprint, the most recent error correction and any open queries with HMRC. When a new transaction lands in a risk area, add a register entry with the supporting evidence and flag it for the next VAT meeting. If a register entry has been open longer than the practice's review window, ask me before chasing the client. Pause before sharing the register with the partners. Ask me where the practice files its VAT meeting minutes. Save the register and supporting evidence to Google Drive.
Trusted by the world's best
“Each customer request used to take 4 hours of manual work across 3 different systems. Now with Minded over 80% of payment requests take less than 10 minutes and our VIP customers have never been happier.”
“We serve 40% more clients per bookkeeper with no new hires. AI files the tax forms and drafts the documentation. Each bookkeeper gets 12 hours a week back for review and advisory work.”
“We dropped Excel sheets and finance emails for automating payments and invoices for 50K restaurants. AI worked on top of SAP without migration.”
Integrate with your existing software
Seamlessly integrate vat compliance workflows with your existing tools, ERP, and communication channels.
Benefits
VAT compliance without manual chase
VAT calc, partial-exemption methods, MTD digital links and VAT9 prep stop running on staff client by client. The AI Agents repeat the VAT-compliance motion across the book, which is where the up to 80
Compliance memory that travels with each client
VAT compliance is mostly history. Minded carries every client's registration date, scheme changes, prior corrections, agreed partial exemption method and risk flags. When something material changes in
One compliance flow across Xero, QuickBooks, Sage 50 and FreeAgent
A real practice runs VAT compliance for clients on Xero, QuickBooks, Sage 50 and FreeAgent at the same time. The same threshold, scheme, error and register motion runs inside every ledger natively. Fo
Activate your tools without APIs
Forget about asking your CTO to shift priorities, let your agents operate like your humans do and deliver real value to your customers from day 1.