VAT software run with AI
The VAT software your practice runs every quarter without chasing schemes, schedules and reverse charge.
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Let AI Agent run your VAT
One prompt. Multiple tools. Real outcomes.
Check scheme
Let AI Agent run your VAT
Check scheme
Review the VAT scheme on file for this client in Xero and confirm it still fits last quarter's turnover, sector and supply mix. Check whether standard, flat rate, cash accounting or annual accounting applies, and whether the flat rate percentage matches the client's sector. If the rolling twelve-month turnover is approaching the deregistration or flat-rate exit threshold, pause and ask me whether to recommend a scheme change to the senior. If the client is partially exempt, ask me where the standard or special method note lives. Save a note for the practice manager listing scheme status, threshold proximity and any clients flagged for senior review before this quarter's coding starts.
Code transactions
Code last quarter's purchase invoices and sales receipts for this client in QuickBooks. Read supplier invoices from Gmail, pick the VAT tax code by supplier history, sector rules and prior corrections from the practice. Flag zero-rated, exempt, outside-the-scope and standard 20% entries; isolate fuel scale charges and entertainment that needs blocking. If a supplier is new or the tax code is unclear, ask me whether to follow the prior client coding or open a fresh rule. Pause before posting any new coding rule into the ledger. Save a note for the practice manager listing coded entries, exceptions and supplier queries for me to clear before partial exemption is calculated.
Apply reverse charge
Run the domestic reverse charge in Sage 50 across last quarter's invoices for this CIS contractor client. Confirm subcontractor verification status with HMRC, identify supplies in scope of the DRC for construction services, and post the supplier invoices with the reverse charge tax codes so output VAT is declared and recovered in the same return. For the wider DRC list, check whether the supply is mobile phones, computer chips or wholesale telecoms, and apply DRC accordingly. If a supply sits outside DRC scope, ask me whether to switch to standard 20% before posting. Save a note for the practice manager listing DRC applied, supplies excluded and queries for the practice.
Prep return
Prepare the quarterly value added tax system return for this client in FreeAgent. Roll the coded transactions into the nine boxes, apply the agreed partial exemption method, deduct blocked input tax, fold in postponed import VAT and the flat rate calculation where it applies. Compare the liability against the prior quarter and the year-to-date pattern, and flag any movement larger than the practice's materiality. If the liability looks unusual, pause and ask me before locking the return. Ask me where the senior signs off the VAT pack. Save the return, the working papers and the reconciliation to Google Drive ready for sign-off.
Trusted by the world's best
“Each customer request used to take 4 hours of manual work across 3 different systems. Now with Minded over 80% of payment requests take less than 10 minutes and our VIP customers have never been happier.”
“We serve 40% more clients per bookkeeper with no new hires. AI files the tax forms and drafts the documentation. Each bookkeeper gets 12 hours a week back for review and advisory work.”
“We dropped Excel sheets and finance emails for automating payments and invoices for 50K restaurants. AI worked on top of SAP without migration.”
Integrate with your existing software
Seamlessly integrate VAT software workflows with your existing tools, ERP, and communication channels.
Benefits
Up to 80% lower cost to serve, per VAT
VAT calc, partial-exemption splits, retail-scheme adjustments and VAT9 prep stop running on staff client by client. The AI Agents repeat the VAT motion across the book, which delivers up to 80% lower
VAT software that learns your practice's coding decisions
Generic VAT software treats every business the same. Minded remembers how your practice treated this client last quarter: recurring suppliers, the partial exemption split, reverse charge calls, entert
One VAT flow across Xero, QuickBooks, Sage and FreeAgent
A real practice carries clients on Xero, QuickBooks, Sage 50 and FreeAgent at the same time, and the VAT app needs to run inside each ledger without rebuilding the workflow per system. For the next st
Activate your tools without APIs
Forget about asking your CTO to shift priorities, let your agents operate like your humans do and deliver real value to your customers from day 1.