AI-Powered Payroll Automation on Autopilot
Payroll software the bureau can run across every client without rebuilding the cycle each pay period.
Trusted by
Let AI Agent run your payroll
One prompt. Multiple tools. Real outcomes.
Gather inputs
Let AI Agent run your payroll
Gather inputs
Collect this pay period's inputs for every client payroll on the bureau's book. Pull timesheets, overtime claims, holiday requests, statutory absence forms and starter checklists from the configured client folders in Gmail and Drive. Check that every employee on the prior pay run has either a current input or an explicit no-change marker. If a client has not sent inputs by their cut-off, ask me whether to chase the client or roll the prior period's recurring pay. Ask me where the bureau stores client cut-off dates if I cannot find the schedule. Save a note for the practice manager listing clients ready to run, clients waiting on inputs and items flagged for senior review.
Run pay run
Run this pay period's payroll for the selected client in BrightPay. Apply the agreed pay elements: basic pay, overtime, commission, bonus, statutory sick pay, statutory parental pay, salary sacrifice and any client-specific allowances learned from prior runs. Compute PAYE, National Insurance, student loan, postgraduate loan and pension deductions. If a tax code has changed since the prior pay run, ask me whether to apply the new code or query HMRC. Pause before finalising any pay run that crosses the materiality threshold the practice agreed for this client. Save a note for the practice manager listing the pay run, exceptions and items waiting for client confirmation.
Submit RTI
Submit RTI for the selected client to HMRC after the pay run is signed off, using Sage Payroll. Send the Full Payment Submission for the pay period, generate the Employer Payment Summary if statutory recovery, CIS deductions suffered or NIC employment allowance applies, and confirm the receipt reference on the HMRC gateway. If a previous FPS for this client is unmatched or rejected, ask me whether to send a correction or an additional submission. Pause before sending any earlier-period EYU. Ask me where the bureau keeps the receipt evidence. Save a note for the practice manager listing FPS and EPS status and any HMRC errors that need clearing this week.
Distribute payslips
Distribute payslips for this pay period across the client book in Xero Payroll. Produce employee payslips with the agreed format, password-protect them per the practice's policy, attach pension contribution letters where required, and send through the client's preferred channel. For employees with bounced email addresses, ask me where the bureau keeps the alternative postal records. Pause before resending any payslip flagged as confidential. Save a note for the practice manager listing payslips sent, bounced and queued for postal distribution, plus the next pay period's calendar so the bureau can plan the chase list.
Trusted by the world's best
“Each customer request used to take 4 hours of manual work across 3 different systems. Now with Minded over 80% of payment requests take less than 10 minutes and our VIP customers have never been happier.”
“We serve 40% more clients per bookkeeper with no new hires. AI files the tax forms and drafts the documentation. Each bookkeeper gets 12 hours a week back for review and advisory work.”
“We dropped Excel sheets and finance emails for automating payments and invoices for 50K restaurants. AI worked on top of SAP without migration.”
Integrate with your existing software
Seamlessly integrate payroll automation workflows with your existing tools, ERP, and communication channels.
Benefits
Up to 80% lower cost to serve per payroll
Starters, leavers, statutory pay, pension upload and HMRC FPS submissions stop landing on staff one payroll at a time. The AI Agents repeat the cycle across every client payroll, which is where the up
Payroll that learns each client's pay elements
Bureau payroll is mostly pay elements: salary sacrifice schemes, bonus rules, sick pay policies, custom allowances. Minded learns each client's elements and applies them automatically next pay period.
One bureau workflow across BrightPay, Sage, Xero and IRIS
A real payroll bureau carries clients on BrightPay, Sage Payroll, Xero Payroll and IRIS at the same time. The same input-collection, RTI and distribution motion runs inside each one. For the related V
Activate your tools without APIs
Forget about asking your CTO to shift priorities, let your agents operate like your humans do and deliver real value to your customers from day 1.