AI-Powered Journal Entry Automation on Autopilot
Journal automation your practice runs alongside the close without rebuilding the templates.
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Let AI Agent run your journal entries
One prompt. Multiple tools. Real outcomes.
Post accruals
Let AI Agent run your journal entries
Post accruals
Post last period's accruals for this client in Xero. Pull open purchase orders, expected payroll items, recurring service contracts and any one-off accrual the senior has agreed for this period. Compute the accrual per cost centre, prepare the journal with the supporting evidence attached and reference the prior period's reversal. If an accrual exceeds the practice's materiality threshold or is new, ask me whether to follow the agreed pattern or to open a fresh entry. Pause before posting any new accrual category. Ask me where the practice keeps the client's accrual policy if I cannot find it. Save a note for the practice manager listing accruals proposed, exceptions and items waiting on senior sign-off.
Post prepayments
Post the prepayment release for this period for this client in QuickBooks. Pull the prepaid balance on the ledger and the underlying service contracts, work out which services have been delivered in the period and release the appropriate share to P&L. For any new prepayments arising this period, set up the schedule for future release. If a prepaid item lacks an underlying contract document, ask me whether to chase the client or to refer to the senior. Pause before changing the prepayment release schedule. Ask me where the practice files the client's contracts. Save a note for the practice manager listing prepayments released, new prepayments and items awaiting documentation.
Run depreciation
Run last period's depreciation journals for this client in Sage 50. Pull the asset register, apply the agreed method (straight-line, reducing balance or pool) and useful life per asset class, compute the period's depreciation per cost centre and post the journal. Update the asset register, flagging any asset reaching the end of its life and any asset that may be impaired. If a new asset class has been added and the policy is unclear, ask me before posting. Pause before changing a depreciation method. Save the depreciation working paper and the updated register to Google Drive ready for senior sign-off.
Reverse last period
Reverse last period's accruals, prepayments and other reversing journals for this client in FreeAgent. Identify journals marked for reversal, post the opposite entry at the period start and tie each reversal to the original entry. Check that no journal was reversed twice and that no period-end accrual remains open beyond its expected life. If a reversal would leave a balance on a control account, ask me whether to investigate or to post a clearing journal. Pause before posting any clearing journal. Save a note for the practice manager listing journals reversed, journals still open and any items that need senior attention.
Trusted by the world's best
“Each customer request used to take 4 hours of manual work across 3 different systems. Now with Minded over 80% of payment requests take less than 10 minutes and our VIP customers have never been happier.”
“We serve 40% more clients per bookkeeper with no new hires. AI files the tax forms and drafts the documentation. Each bookkeeper gets 12 hours a week back for review and advisory work.”
“We dropped Excel sheets and finance emails for automating payments and invoices for 50K restaurants. AI worked on top of SAP without migration.”
Integrate with your existing software
Seamlessly integrate journal entry automation workflows with your existing tools, ERP, and communication channels.
Benefits
Posts journal entries across the client book
Recurring journals, accruals, prepayments, FX retrans and intercompany legs stop landing on senior time per close. The AI Agents post entries across every client book under your review checklist, whic
Journals that learn each client's routine entries
Routine journals are mostly the same each period: accruals, prepayments, depreciation, payroll, FX. Minded learns each client's specific rhythm, posts at the agreed cadence and reverses the prior peri
One journal flow across Xero, QuickBooks, Sage 50 and FreeAgent
A real practice posts journals for clients on Xero, QuickBooks, Sage 50 and FreeAgent at the same time. The same accruals, prepayments, depreciation and reversal motion runs natively in every ledger.
Activate your tools without APIs
Forget about asking your CTO to shift priorities, let your agents operate like your humans do and deliver real value to your customers from day 1.