AI-Powered Invoice Processing on Autopilot
Supplier invoice automation UK practices can run beyond capture, all the way to ready-to-post.
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Let AI Agent run your invoice processing
One prompt. Multiple tools. Real outcomes.
Code invoices
Let AI Agent run your invoice processing
Code invoices
Code last week's supplier invoices for this client in Xero. Read the inbound mail in Gmail, extract supplier, VAT number, net, VAT, gross and due date. Apply the practice's coding policy and the client's prior corrections from last quarter's close. If a coding rule is missing, ask me whether to follow last week's pattern or to open a fresh rule. Ask me for an example of the firm's coding policy if a supplier is new to the client. Pause and wait for approval before posting any new coding rule. Save a note for the practice manager listing coded invoices, questionable items and missing-field queries for the team to clear before the supplier validation pass.
Validate suppliers
Validate supplier fiscal details on last week's invoices for this client in QuickBooks. Check the supplier VAT number against the HMRC VAT checker and the prior history, verify the VAT codes and the reverse-charge flag for in-scope supplies, and check the supplier's CIS status where construction-related. If a VAT number does not validate or the supplier sits outside the prior pattern, ask me whether to block the supplier or to mark for senior review. Do not change a supplier's VAT status without my sign-off. Ask me where the practice keeps the supplier onboarding evidence. Save a note for the practice manager listing compliant, queried and blocked suppliers for review.
Detect duplicates
Run duplicate, rectification and credit-note detection across last week's supplier invoices for this client in Sage 50. Compare invoice number, supplier, amount, date and prior reference. Distinguish a formal credit note (linked to the original invoice) from a true duplicate. If a match is ambiguous, ask me whether to prioritise invoice number, amount or value date. Pause before marking any invoice as a duplicate in the ledger. Ask me for an example of how the practice marks credit notes if I cannot infer the pattern. Save the duplicates list with the decision per invoice to Google Drive ready for senior review and supplier chase.
Prepare batch
Prepare the supplier invoice batch ready for posting to the ledger for this client in FreeAgent. Confirm every invoice carries the supporting document, the validated supplier details, the agreed coding, the VAT codes and the DRC flag where applicable. For invoices that fall under the construction industry domestic reverse charge, separate them into a sub-batch and confirm the supplier CIS status. If a required field is missing, ask me before adding the invoice to the batch. Pause and wait for senior approval before releasing the batch to the ledger. Ask me where the practice files the period batch evidence. Save the batch and supporting documents to Google Drive.
Trusted by the world's best
“Each customer request used to take 4 hours of manual work across 3 different systems. Now with Minded over 80% of payment requests take less than 10 minutes and our VIP customers have never been happier.”
“We serve 40% more clients per bookkeeper with no new hires. AI files the tax forms and drafts the documentation. Each bookkeeper gets 12 hours a week back for review and advisory work.”
“We dropped Excel sheets and finance emails for automating payments and invoices for 50K restaurants. AI worked on top of SAP without migration.”
Integrate with your existing software
Seamlessly integrate invoice processing workflows with your existing tools, ERP, and communication channels.
Benefits
Automated invoice processing with AI Agents
Capture, OCR fixes, supplier matching, coding and approval routing stop running on staff one invoice at a time. The AI Agents repeat the motion across every book, which delivers up to 80% lower cost t
Capture that learns your practice's coding style
OCR-based invoice tools apply generic templates per supplier. The agent here remembers corrections per client: nominal accounts, VAT treatment, recurring deductions and exceptions learned over time. T
One capture surface for Xero, QuickBooks, Sage 50 and FreeAgent
A real practice carries clients on Xero, QuickBooks, Sage 50 and FreeAgent without notice. Capture has to write to the right ledger without doubling the rules per system. See [three-way match with AI]
Activate your tools without APIs
Forget about asking your CTO to shift priorities, let your agents operate like your humans do and deliver real value to your customers from day 1.