AI-Powered Accounts Payable Automation on Autopilot
Purchase ledger automation the practice runs end to end across every client book.
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Let AI Agent run your purchase ledger
One prompt. Multiple tools. Real outcomes.
Capture invoices
Let AI Agent run your purchase ledger
Capture invoices
Capture last week's supplier invoices for this client from the practice mailbox and shared folders. Pull PDFs, email-body invoices and statement attachments from Gmail and the client folder on Google Drive, extract supplier, VAT number, net, VAT, gross and due date, and flag duplicates or rectifications. If a supplier is new or the invoice format differs from prior runs, ask me whether to follow the closest template or create a new mapping. Pause before locking a new supplier template. Ask me where the practice keeps the supplier onboarding checklist if I cannot find it. Save a note for the practice manager listing captured invoices, duplicates and supplier queries.
Code purchase ledger
Code last week's purchase ledger for this client in Xero. Apply the firm's coding rules learned from prior periods: nominal account, VAT tax code, project code, department and recoverable input split where partial exemption applies. Block entertainment and fuel where the practice's rules require it. If a supplier sits at the boundary of two nominals, ask me whether to follow the closest prior coding or open a new rule. Pause before posting any new coding rule. Save a note for the practice manager listing coded invoices, exceptions and questions for the team to clear before approvals route. Ask me where the practice keeps the client's chart of accounts notes.
Route approvals
Route approvals for last week's coded purchase invoices for this client in QuickBooks. Apply the agreed thresholds: single approver under the limit, two approvers above, with senior sign-off for anything above the policy threshold. Send each invoice to the named approver via Slack with the document, supplier history, VAT and budget impact attached. Chase dormant approvals after the agreed waiting period. If an approver is on leave, ask me whether to switch to the delegated approver or hold. Pause before posting any invoice that fails policy. Send a Slack approvals report listing approved, pending and rejected invoices ready for payment prep.
Reconcile suppliers
Reconcile last month's supplier statements against the purchase ledger for this client in Sage 50. Match each statement line to a posted invoice or credit note, list missing documents, identify allocated payments, and chase the supplier for anything the practice does not hold. For credit notes still outstanding, ask me whether to chase the supplier or assume a write-off after the practice's standard waiting period. Pause before writing off a balance. Save the reconciled statements and chase emails to Google Drive ready for the senior. Ask me where the practice files its supplier statement chase log.
Trusted by the world's best
“Each customer request used to take 4 hours of manual work across 3 different systems. Now with Minded over 80% of payment requests take less than 10 minutes and our VIP customers have never been happier.”
“We serve 40% more clients per bookkeeper with no new hires. AI files the tax forms and drafts the documentation. Each bookkeeper gets 12 hours a week back for review and advisory work.”
“We dropped Excel sheets and finance emails for automating payments and invoices for 50K restaurants. AI worked on top of SAP without migration.”
Integrate with your existing software
Seamlessly integrate accounts payable automation workflows with your existing tools, ERP, and communication channels.
Benefits
Automated purchase ledger with AI Agents
Capture, coding, approval routing and supplier reconciliation run on every client book without staff working invoice by invoice. The AI Agents repeat the motion across the practice, which is where the
AP that learns your practice's coding decisions
Generic AP automation breaks the moment two clients code the same supplier differently. Minded remembers each client's nominal mapping, VAT treatment, project codes and approval rules. The next suppli
One AP flow across Xero, QuickBooks, Sage 50 and FreeAgent
A real practice carries clients on Xero, QuickBooks, Sage 50 and FreeAgent at the same time and the AP motion needs to run inside each one. Once approvals are clear, see [vendor payments with AI](http
Activate your tools without APIs
Forget about asking your CTO to shift priorities, let your agents operate like your humans do and deliver real value to your customers from day 1.