Payroll software the bureau can run across every client without rebuilding the cycle each pay period.
Let AI Agent run your payroll
Gather inputs
"Collect this pay period's inputs for every client payroll on the bureau's book. Pull timesheets, overtime claims, holiday requests, statutory absence forms and starter checklists from the configured client folders in Gmail and Drive. Check that every employee on the prior pay run has either a current input or an explicit no-change marker. If a client has not sent inputs by their cut-off, ask me whether to chase the client or roll the prior period's recurring pay. Ask me where the bureau stores client cut-off dates if I cannot find the schedule. Save a note for the practice manager listing clients ready to run, clients waiting on inputs and items flagged for senior review."
Run pay run
"Run this pay period's payroll for the selected client in BrightPay. Apply the agreed pay elements: basic pay, overtime, commission, bonus, statutory sick pay, statutory parental pay, salary sacrifice and any client-specific allowances learned from prior runs. Compute PAYE, National Insurance, student loan, postgraduate loan and pension deductions. If a tax code has changed since the prior pay run, ask me whether to apply the new code or query HMRC. Pause before finalising any pay run that crosses the materiality threshold the practice agreed for this client. Save a note for the practice manager listing the pay run, exceptions and items waiting for client confirmation."
Submit RTI
"Submit RTI for the selected client to HMRC after the pay run is signed off, using Sage Payroll. Send the Full Payment Submission for the pay period, generate the Employer Payment Summary if statutory recovery, CIS deductions suffered or NIC employment allowance applies, and confirm the receipt reference on the HMRC gateway. If a previous FPS for this client is unmatched or rejected, ask me whether to send a correction or an additional submission. Pause before sending any earlier-period EYU. Ask me where the bureau keeps the receipt evidence. Save a note for the practice manager listing FPS and EPS status and any HMRC errors that need clearing this week."
Distribute payslips
"Distribute payslips for this pay period across the client book in Xero Payroll. Produce employee payslips with the agreed format, password-protect them per the practice's policy, attach pension contribution letters where required, and send through the client's preferred channel. For employees with bounced email addresses, ask me where the bureau keeps the alternative postal records. Pause before resending any payslip flagged as confidential. Save a note for the practice manager listing payslips sent, bounced and queued for postal distribution, plus the next pay period's calendar so the bureau can plan the chase list."
Up to 80% lower cost to serve per payroll
Starters, leavers, statutory pay, pension upload and HMRC FPS submissions stop landing on staff one payroll at a time. The AI Agents repeat the cycle across every client payroll, which is where the up to 80% lower cost to serve per payroll comes from, with the senior reviewing exceptions.
Payroll that learns each client's pay elements
Bureau payroll is mostly pay elements: salary sacrifice schemes, bonus rules, sick pay policies, custom allowances. Minded learns each client's elements and applies them automatically next pay period. New starters inherit the right pattern. Connect this with year-end close with AI so payroll year-end and statutory accounts run in one flow.
One bureau workflow across BrightPay, Sage, Xero and IRIS
A real payroll bureau carries clients on BrightPay, Sage Payroll, Xero Payroll and IRIS at the same time. The same input-collection, RTI and distribution motion runs inside each one. For the related VAT cycle, see MTD VAT return with AI; for monthly close prep see month-end close with AI.
How is this different from running BrightPay or Sage Payroll directly?
BrightPay and Sage Payroll are excellent at executing a single payroll. Minded runs the bureau motion: collecting timesheets, applying client-specific pay elements, submitting RTI, handling pension uploads and distributing payslips, all queued across the client book rather than one payroll at a time.
Can the agent handle auto-enrolment, opt-outs and pension uploads?
Yes. The agent applies the auto-enrolment assessment each pay reference period, processes opt-ins, opt-outs and re-enrolment, and submits the pension contribution file to the configured scheme provider on schedule. Postponement and cyclical re-enrolment dates are tracked per client.
How does the agent process CIS deductions for construction clients?
For construction clients the agent verifies each subcontractor with HMRC, applies the correct CIS deduction rate, generates the monthly CIS300 return, and produces the payment and deduction statements for every subcontractor before any payment is released to the contractor.
What about P11Ds, benefits in kind and the payrolling option?
The agent tracks benefits in kind throughout the year, prepares P11D forms at year end, or runs benefits through payroll where the client has registered for payrolling. Class 1A National Insurance is calculated and the P11D(b) is prepared for submission.
How does the agent handle starters, leavers, P45s and P60s?
Starters trigger a starter checklist and a tax-code request, leavers get a P45 produced and the FPS marks them as leaving, and P60s are generated for every employee employed at year end. All documents are filed in the client portal alongside the payroll records.