Financial close automation your practice runs across every client without rebuilding the routine.
Let AI Agent run your month-end close
Code transactions
"Code last period's transactions for this client in Xero. Pull supplier invoices from the inbox, sales receipts from the bank feed and payroll output from the pay run. Apply the firm's coding rules per client: nominal account, VAT tax code, project code and cost centre, learned from prior corrections and last period's close pack. Flag entertainment, fuel and restricted categories per policy. If a coding rule is missing or a transaction sits at the boundary of two nominals, ask me whether to follow the closest prior pattern or open a fresh rule. Pause before posting any new rule. Save a note for the practice manager listing coded transactions, exceptions and questions before the bank rec runs."
Reconcile banks
"Reconcile last period's bank movements for this client in QuickBooks. Pull every bank account and credit card on the ledger, match transactions against open invoices, supplier bills, payroll runs and recurring direct debits, and apply the matching rules the practice has agreed for this client. For recurring entries (rent, software, payroll), apply the prior period's pattern. If a transaction does not fit any prior pattern, ask me whether to follow last quarter's coding or open a new rule. Pause before posting any new matching rule. Save a note for the practice manager listing matched lines, unmatched lines and queries for the team to clear before the exception queue is worked."
Clear exceptions
"Clear the close exceptions queue for this client in Sage 50. Pull every open item on the suspense account, the unallocated cash account, the wages control, the open purchase ledger queries and the customer dispute list. For each exception, propose a resolution based on the underlying source document and the prior period's treatment. If an exception is ambiguous, ask me whether to clear against accruals, move to next period or refer to the senior. Pause before posting any clearing journal above the agreed materiality. Ask me where the practice files the close exceptions log if I cannot find it. Send a Slack summary listing cleared items, items rolled forward and items awaiting senior decision."
Handover close pack
"Assemble the close pack handover for this client in FreeAgent at the end of the close. Compile the trial balance, P&L summary, balance sheet summary, bank reconciliation, journals posted, exceptions cleared, exceptions rolled forward and the senior approvals captured at each gate. Tie every working paper to the underlying ledger entry and reference the practice's review checklist. For multi-entity clients, include the entity-level view alongside any consolidation note. If a working paper is incomplete, ask me whether to send a partial pack with a covering note or to wait. Pause before sharing with the senior. Save the close pack to Google Drive ready for the senior review meeting."
Closes the books without manual chase
Reconciliations, accruals, intercompany ticks, flux commentary and review notes stop landing on staff one client at a time. The AI Agents repeat the close across every book, which delivers up to 80% lower cost to serve per close, with manager review reserved for variance sign-off.
Close that learns each client's coding style
Generic coding rules break the moment two clients code the same supplier differently. Minded remembers each client's nominal mapping, VAT treatment, project codes and standard accruals. The next close starts where the last one ended. Tie this to journal entries with AI so journals and the close flow share one source.
One close flow across Xero, QuickBooks, Sage 50 and FreeAgent
A real practice runs close for clients on Xero, QuickBooks, Sage 50 and FreeAgent at the same time. The same coding, bank rec, exception and handover motion runs natively in every ledger. See bank reconciliation with AI and year-end close with AI for the adjacent close cycle work.
How does Minded replace our Excel close checklist?
The agent maintains the close checklist live. Open items, unresolved coding decisions, missing documents and exceptions land in a single view the senior reviews. The Excel checklist gets replaced by an exception queue the team works through, with the close status visible per client across the practice.
What happens when one client uses Xero and another uses Sage?
Minded runs the same close motion in whichever ledger the client is on. The team does not rebuild the routine per system. Coding, bank rec, journals and exceptions all land natively in Xero, QuickBooks, Sage 50 and FreeAgent, with one practice-level view of close progress across the book.
How does the agent handle exceptions and unresolved items?
Exceptions land in the close queue with the underlying evidence already attached. The agent proposes a resolution where it can, references the prior period's treatment and pauses for senior review on anything material. Unresolved items roll to next period with a senior comment so nothing slips.
Can the agent prepare the close pack for the senior to review?
Yes. The close pack covers the trial balance, the P&L and balance sheet summary, the bank rec, the journals posted, the exceptions cleared and the open items. It is assembled to the practice's review checklist with senior approvals captured at each gate so the senior signs off rather than rebuilding.
Does the close pack tie into year-end and audit prep?
Yes. The monthly close pack flows into the year-end close and into audit preparation. Working papers are kept consistent so the year-end build does not start from a blank page, and the external auditor receives a coherent prepared-by-client file.