Intercompany reconciliation software your practice can run across mixed-ledger groups.
Let AI Agent run your intercompany reconciliation
Identify positions
"Identify intercompany positions across this group's entities in Xero at the start of the period. Pull each entity's trial balance, extract intercompany debtor and creditor balances, intercompany loans and open intercompany recharges. Group positions by counterparty pair and confirm each pair has a matched record on both sides. Where one side shows a balance but the other does not, flag for investigation. If a new counterparty pair appears that the practice has not seen before, ask me whether to add it to the group's intercompany matrix. Pause before changing the matrix. Ask me where the practice stores intercompany agreements. Save a note for the practice manager listing positions, mismatched pairs and items awaiting senior decision."
Match transactions
"Match intercompany transactions across this group's entities in QuickBooks for the period. For each counterparty pair, pull both sides' transaction listings, match intercompany invoices on counterparty and reference, match intercompany loans on counterparty, principal and accrued interest, and match intercompany recharges against the agreed schedule. Where a transaction is posted on one side but not the other, flag the gap. For currency differences, apply the agreed FX rate. If a recharge is missing the supporting schedule entry, ask me whether to chase the entity finance team or refer to the senior. Pause before posting any gap-fill journal. Save a note for the practice manager listing matched and unmatched items."
Resolve mismatches
"Resolve intercompany mismatches for this group in Sage 50 at the end of the match cycle. For each unmatched item, identify which side carries the gap and the cause: timing, FX, missing journal, or true difference. Propose a resolution per case: post a correcting journal on the side that lags, request a supporting document from the entity team, or roll the mismatch to next period with a comment. For material mismatches above the agreed group materiality, ask me before posting any correction. Pause before posting any correcting journal that would affect equity. Save a note for the practice manager listing mismatches resolved, items chased and items rolled forward to next period."
Roll positions forward
"Roll intercompany positions forward into the next period for this group in FreeAgent. For each matched intercompany position, prepare the opening balance for next period, refresh the intercompany loan interest schedule and prepare the recharge schedule for the coming period. Carry the resolution log forward with senior comments so nothing slips. Tie the rolled positions to the group's consolidation file. If a loan agreement is reaching maturity or a recharge contract is due to renew, ask me before applying the standard rollover. Pause before changing a loan or recharge term. Save the intercompany position file and resolution log to Google Drive ready for the consolidation step and the next period's reconciliation."
Intercompany reconciliation by AI Agents
Trading-balance matches, FX timing, recharge journals and elimination postings stop running on senior time per group. The AI Agents repeat the intercompany motion across every entity pair, which is where the up to 80% lower cost to serve per group comes from, with partner review held on judgement.
Intercompany memory that travels across periods
Intercompany positions are mostly continuity: the same counterparty pairs, the same recharge schedule, the same loan terms. Minded carries each group's intercompany matrix and the resolution log from period to period. Tie this to consolidation with AI so the reconciled positions feed the elimination matrix directly without rekey.
One intercompany flow across Xero, QuickBooks, Sage 50 and FreeAgent
A real mid-market group has entities on Xero, QuickBooks, Sage 50 and FreeAgent at the same time. The same identify, match, resolve and roll motion runs across mixed ledgers. See month-end close with AI and bank reconciliation with AI for adjacent close work in each entity.
How is this different from an intercompany reconciliation spreadsheet?
An intercompany reconciliation spreadsheet is fragile and stale by the time it is reviewed. Minded reconciles off the ledger directly each period, picks up intercompany invoices, loans and recharges automatically, matches counterparties and flags mismatches with the underlying evidence already attached for senior review.
How does the agent handle intercompany invoices, loans and recharges?
Intercompany invoices match by counterparty and reference across both entities' sales and purchase ledgers. Intercompany loans match by counterparty, principal and accrued interest. Intercompany recharges (shared services, management fees) match against the agreed recharge schedule and posting calendar for the group.
What about transfer pricing and intercompany interest?
Where the group has a transfer pricing policy on file, the agent checks intercompany recharges against the policy and flags any divergence. Intercompany interest is computed against the agreed rate on the principal and accrual schedule, posted on both sides and tied back to the loan agreement.
How are mismatches resolved between group entities?
Mismatches land in the resolution queue with both sides of the entry attached. The agent proposes a resolution: post a correcting journal in one entity, query the underlying invoice or wait for the next-period catch-up. The senior reviews and approves before any journal posts to either entity.
Does the agent feed the group consolidation directly?
Yes. The reconciled intercompany positions feed straight into the group consolidation as the elimination matrix input. No separate rekey, no stale spreadsheet. The consolidation working paper carries the same intercompany evidence as the recon working paper, with a single audit trail.