Compliance software your practice can keep alive between annual reviews.
Let AI Agent run your compliance
Run AML reviews
"Run AML risk reviews across the practice's client book using the agreed risk model in Xero and the practice's compliance folder. For each client, refresh client type, geography, structure, source of funds, beneficial owner detail and any politically exposed person connection. Flag higher-risk clients for the MLRO and surface clients whose ledger pattern has changed materially since the last review. If a new beneficial owner emerges, ask me to refer the case to the MLRO before updating the file. Pause before recategorising a client. Ask me where the practice keeps the AML risk policy if I cannot find it. Save a note for the practice manager listing reviewed, queried and escalated clients."
Refresh KYC
"Refresh KYC on the practice's policy cycle for the client cohort due this period. Compare each client's identification and address evidence against the agreed validity window, chase clients with outdated documents through Gmail using the practice's template, and validate new documents against the AML standard. If a document fails validation or a beneficial owner cannot be evidenced, ask me whether to escalate to the MLRO or pause the client file. Pause before marking any KYC file as complete without senior review. Ask me where the practice stores the verified ID copies. Save validated KYC packs to Google Drive ready for the next compliance review."
Renew engagements
"Renew engagement letters across the practice's client book in QuickBooks. For each client whose engagement is due, review scope against last year's services, update fees per the practice's pricing schedule, draft the renewal using the practice's template and send through the agreed channel for client signature. Chase dormant signatures after the policy window. If the scope has materially changed, ask me whether to add the affected services or to issue a separate side letter. Pause before sending the letter to the client. Ask me where the practice files counter-signed engagement letters. Save signed letters and the chase log to Google Drive."
Track deadlines
"Track Companies House and HMRC deadlines for the next two months across the practice's client book. For each client, surface the confirmation statement date, the statutory accounts filing date, the Corporation Tax due date, the VAT return cycle and any payroll year-end milestones. Flag slippage risks where the underlying preparation work is behind schedule. Chase the responsible client contact by email before each deadline. If a deadline is at risk of being missed, ask me before notifying the partner. Pause before escalating to the partners. Save the deadline log to Google Drive for the weekly partners' meeting."
Compliance checks without manual review queues
AML refresh, beneficial-ownership cycles, sanctions checks and KYC walls stop landing on staff client by client. The AI Agents repeat compliance motion across the book, which is where the up to 80% lower cost to serve per client comes from, with MLRO sign-off reserved for actual risk calls.
Compliance memory that lives with each client file
Practice compliance is mostly continuity. Minded carries each client's AML risk rating, KYC refresh history, engagement scope, deadline log and MLRO entries from one period to the next. The next review starts from last year's file. Tie this to VAT compliance with AI so VAT-specific risks feed the wider compliance position.
One compliance flow across Xero, QuickBooks, Sage 50 and FreeAgent
A real practice runs compliance across clients on Xero, QuickBooks, Sage 50 and FreeAgent at the same time. The same AML, KYC, engagement and deadline motion runs natively against each ledger. See audit preparation with AI and statutory reporting with AI for adjacent regulatory work.
How does this compare to enterprise GRC platforms?
Enterprise GRC platforms target large corporates running multiple regulatory regimes. A UK accountancy practice needs a narrower motion: AML supervision, KYC, engagement letters and Companies House deadlines under ICAEW or ACCA. Minded runs that practice motion without the cost or complexity of a corporate GRC rollout.
How does the agent run client AML risk assessments under ICAEW or ACCA rules?
The agent prepares a risk assessment per client using the practice's risk model: client type, geography, structure, source of funds and any politically exposed person connection. It refreshes the assessment when the ledger surfaces a change in business pattern, and flags higher-risk clients for the MLRO to review.
What does KYC refresh look like for a practice with 200 clients?
The agent schedules KYC refresh on the practice's policy cycle, chases clients for outdated ID and address evidence, validates documents against the agreed standard and logs the result in the client file. The MLRO sees a single backlog view across the book, not 200 reminder emails.
Can the agent draft and chase engagement letter renewals?
Yes. The agent reviews the engagement letter against the latest scope, drafts renewals using the practice's template, sends them through the agreed channel for client signature and chases dormant signatures after the policy window. Counter-signature and storage stay with the practice's named signatory.
How does the agent track Companies House and HMRC deadlines?
Each client carries its Companies House confirmation statement date, accounts filing date, Corporation Tax due date and VAT return cycle. The agent surfaces the next two months of deadlines, flags slippage risks and chases the responsible client contact through the agreed channel before the deadline.