Account reconciliation software your practice can leave running across every client ledger overnight.
Let AI Agent run your bank reconciliation
Connect feeds
"Check the bank feed status for every account on this client's ledger before last month's reconciliation starts. Confirm that TrueLayer or the configured open-banking provider is still authorised, that the current account, deposit account, credit card and merchant settlement account are all delivering transactions, and that the closing balance ties to the published statement. If a feed has dropped or the consent has expired, ask the client to reauthorise their bank connection. Ask me where the practice stores the client's bank mandate evidence if I cannot find it. Save a note for the practice manager listing reconnected accounts, missing statements and any gaps in the feed that need chasing this week."
Match transactions
"Match last month's bank transactions in Xero against open invoices, supplier bills, payroll runs and recurring entries. Compare counterparty name, reference, amount and value date against the ledger, and apply the matching rules the practice agreed for this client. If a transaction does not fit any prior pattern, ask me whether to follow last quarter's coding or open a new rule. Pause before posting any new matching rule. Pull supporting invoices from Gmail when the document is not yet attached. Save a note for the practice manager listing matched lines, unmatched lines and queries for the practice to clear before suspense work begins."
Clear suspense
"Work the suspense, unallocated cash and wages control accounts for last month in QuickBooks. For each suspense line, look back to the underlying bank entry, source invoice or payroll run, and propose a code that fits the client's prior treatment. Where the entry is ambiguous, ask me whether to clear against accruals or move to the exceptions list for senior review. Pause before posting any journal that adjusts a control account. Ask me where the practice keeps the client's suspense rules if the note is not in the file. Save a note for the practice manager listing cleared items, exceptions and journals queued for sign-off."
Prep rec pack
"Assemble the bank reconciliation statement pack for this client in Sage 50 covering last month. Tie the closing ledger balance to the statement balance, list outstanding lodgements, unpresented cheques, bank charges and any FX differences, and attach the working paper for every reconciling item. Compare movement against the prior quarter and flag anything that looks unusual. Pause before locking the rec; the senior signs off the pack before the period closes. Ask me where the rec pack should be filed. Save the rec, the working papers and the supporting statements to Google Drive ready for review."
Automated bank reconciliation by AI Agents
Feeds, statement matching, suspense clear-down and intercompany ticks no longer land on staff one client at a time. The AI Agents run the reconciliation across the book, which is where the up to 80% lower cost to serve per client comes from, with manager review reserved for unmatched balances.
Reconciliation that learns each client's recurring entries
A real bank reconciliation is mostly recurring direct debits, standing orders and Bacs payments. Minded learns each client's pattern, so by next quarter every fitting transaction lands matched and coded without anyone touching it. That keeps the team on real exceptions instead of redoing the same matches. Connect this with month-end close with AI so reconciliations feed straight into the close.
One rec workflow across Xero, QuickBooks, Sage 50 and FreeAgent
A practice carries clients across Xero, QuickBooks, Sage 50 and FreeAgent at the same time. The same rec workflow runs in every ledger, so the team is not rebuilding the motion per system. For the next step in the cycle, see GL coding with AI and AP automation with AI once the rec is signed off.
How is this different from in-product bank reconciliation in Xero or QuickBooks?
In-product rec is single-ledger and template-driven. Minded sits across every client ledger and learns the practice's matching style. It runs overnight across the book, surfaces exceptions in one queue and clears recurring entries before a senior touches the rec.
Can the agent reconcile multi-currency and credit card accounts as well as current accounts?
Yes. The agent reconciles current accounts, deposit accounts, credit cards, foreign currency accounts and merchant settlement accounts. It picks up the FX rate at value date, posts the realised difference to the agreed nominal, and keeps the working paper alongside the rec pack for senior review.
How does the agent handle Direct Debits, Standing Orders and Bacs transfers?
Recurring DDs, SOs and Bacs payments are learned from the prior period: counterparty, frequency, amount band and posting account. New entries that fit the pattern are matched and coded; anything outside the pattern is flagged for review before the rec is closed.
Does the agent clear suspense and control accounts during the same run?
Yes. The agent works the suspense account, the unallocated cash account and the wages control during the same pass. Items it can identify are coded against the source document; the remainder ships to the exceptions queue with the supporting evidence already attached.
What happens when a bank feed breaks or a statement is missing?
The agent detects gaps in the feed by comparing the running balance against the closing position. When a feed breaks, it pauses, asks the client to reconnect through your open-banking provider, and flags missing statements in Slack so the practice can chase the client before the close window.