Question 1

How does Minded run a three way match across POs, receipts, and invoices?

Accepted Answer

Minded reads the purchase order, receiving document, and supplier invoice, then compares vendor, PO number, line items, quantities, unit prices, tax, freight, and totals. It surfaces clean matches for approval and separates mismatches so the AP validation lead can review only the exceptions.

Question 2

Can Minded apply tolerance limits for price and quantity differences?

Accepted Answer

Yes. You can define tolerance limits by client, vendor, item type, amount, or percentage policy. Minded checks each invoice against those rules and flags match exceptions such as overbilling, short receipts, duplicate lines, missing POs, and price variances before payment approval.

Question 3

Does three-way matching with Minded support audit logs and internal controls?

Accepted Answer

Minded keeps an audit log of source documents, extracted fields, match results, approvals, comments, and exception handling. This helps accounting firms document AP validation steps and support AICPA internal controls around authorization, completeness, accuracy, and segregation of duties.

Question 4

Which accounting systems can Minded use for PO matching and invoice validation?

Accepted Answer

Minded can work with common ledgers and AP workflows including QuickBooks Online, Xero, NetSuite, Sage Intacct, and Zoho Books. It can also use supporting files from document storage or email workflows, such as receiving documents, vendor invoices, and purchase order exports.

Question 5

How does an AI bookkeeper handle match exceptions for multiple clients?

Accepted Answer

Minded organizes exceptions by client, vendor, invoice, PO, and reason code. AP validation leads can review unresolved items, request missing receiving documents, send questions to client teams, and approve only matched or properly resolved bills across manufacturing, distribution, and retail clients.

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