Minded turns counterparty checks and filing prep into a clean, review-ready workflow.
Let AI Agent run your quarterly filing
Threshold Check
"Detect customers and vendors with prior-year transactions over 3,005.06 EUR for this client's Spanish entity in Holded. Sum all transactions for the prior calendar year by counterparty VAT ID, including VAT, and split the totals by quarter. Exclude transactions already reported on other Spanish information returns (Modelo 180, Modelo 184, Modelo 349). If the entity is subject to mandatory SII, alert me before continuing, under mandatory SII, Modelo 347 is not filed. Ask me how to handle counterparties with multiple historic VAT IDs. Pause before excluding any counterparty. Send a Slack digest with counterparties over threshold, near threshold, and pending review."
Counterparty Match
"Match the provisional Modelo 347 list for the prior year against the entity's bookkeeping in A3 ASESOR. Compare quarterly totals declared vs booked by VAT ID, separating intra-community supplies, reverse-charge transactions, and grants. If a counterparty appears in the ledger without a VAT ID, ask me where the updated counterparty record lives before continuing. Ask me whether to enroll the counterparty or exclude it from Modelo 347. Pause before publishing changes to the working draft. Send a Slack list of counterparties with clean reconciliation, those needing review, and those still missing a VAT ID."
Variance Review
"Resolve Modelo 347 discrepancies for the prior year before filing, and tie them back to the parent's books in NetSuite. Compare the entity's list against any counterparty confirmations the firm has received (email, signed statements, prior-year matches). Surface quarterly differences, one-sided declarations, and possible duplicates from alternate VAT IDs. If a difference is over the firm's materiality threshold, ask me before adjusting. Ask me where the client stores counterparty confirmation emails if the folder is not obvious. Save the matching pack, resolved items, and open items to Google Drive, and post a parent-side memo journal where the discrepancy hits intercompany."
Filing Approval
"Prepare the Modelo 347 submission for the prior year for the Spanish entity in Holded. Generate the AEAT submission file with the resolved counterparty list, validate operation keys, and check the quarterly detail. If the client adds counterparties at the last moment, ask me before incorporating them. Do not file the return with AEAT without my explicit approval, pause and wait. If the counterparty list is above the threshold the firm reviews fully by hand, alert me. After submission, send the AEAT receipt, the submission code, and the included counterparty list to Slack."
Up to 80% Lower Cost to Serve
Up to 80% lower cost to serve: the savings come from removing the manual counterparty cross-check, not from skipping reviewer approval. Modelo 347 burns hours specifically in the quarterly counterparty match.
Annual Mechanics: 3,005.06 EUR Threshold and February Filing
Modelo 347 is an annual return, not a quarterly one. The mechanics are unique: the entity reports each customer or vendor whose prior-year transactions exceeded 3,005.06 EUR (VAT included), with totals broken out by quarter, by operation type (sales, purchases, leases, grants), and by VAT ID. The return is filed by end of February of the year following the reporting period and AEAT then runs counterparty cross-matching with every other Modelo 347 received. A discrepancy between two declared sides triggers an inspection request. For the quarterly VAT return mechanics, see Modelo 303 quarterly VAT; for the broader cross-border picture, see VAT compliance for cross-border clients.
Modelo 347 Rules Learned Per Subsidiary
AI for accounting firms should not treat every Modelo 347 as the same return. Each subsidiary has its own rule set: recurring counterparties, alternate VAT IDs that generate duplicates, triangular operations, grants. The agent should learn these rules from the firm's prior corrections and keep them per subsidiary, not globally, that avoids re-doing the same cross-check year after year.
How does Minded prepare a quarterly filing workflow for Modelo 347?
Minded pulls customer and vendor activity from the parent ledger and the Spanish ERP, groups transactions by counterparty and quarter, and prepares a review pack for Modelo 347. Your team can inspect totals, supporting invoices, tax IDs, and exceptions before anything is approved for filing.
How does Minded handle the 3,005.06 EUR threshold?
Minded identifies counterparties whose annual reportable operations exceed the 3,005.06 EUR threshold, then breaks those totals into quarterly amounts for review. It flags missing tax IDs, duplicate counterparties, credit notes, and inconsistent names so the preparer can correct the source data before submission.
Can Minded match QuickBooks Online, Xero, NetSuite, or Sage Intacct to Holded or A3 ASESOR?
Yes. Minded can compare parent-ledger balances from systems such as QuickBooks Online, Xero, NetSuite, Sage Intacct, or Zoho Books against local Spanish records in tools like Holded, A3 ASESOR, or Sage Despachos. Differences are routed into an exception workflow with links back to source documents.
What does Minded check before the Modelo 347 February deadline?
Minded checks counterparty totals, quarterly allocation, tax ID completeness, invoice support, customer and vendor naming consistency, and reconciling differences with the Spanish annual operations declaration. It helps the tax lead see what is ready, what needs correction, and what requires human approval before the deadline.
How does an AI bookkeeper support Spain VAT counterparty matching?
The AI bookkeeper reviews customer and vendor ledgers, compares counterparties across systems, groups related records, and highlights mismatches that could affect Spain VAT counterparty matching. It does not replace the reviewer. It prepares the evidence, explains the variance, and keeps an audit trail for approval.