Minded drafts, validates, and posts journals so your close stays clean without spreadsheet chasing.
Let AI Agent run your journal entries
Draft Journals
"Draft last month's journal entries for this client in QuickBooks Online from already-coded transactions, recorded bills, and reconciled bank items. For each entry, set header (date, memo, supporting source), lines with account, debit, credit, tax, and dimensional tags (department, class, location). If a chart-of-accounts code is missing, ask me whether to create it or remap. Do not post anything yet. Send a Slack summary with proposed entries, open questions, and the supporting source linked per line."
Validate Entries
"Validate last month's entries in NetSuite before they go to approval. Check double-entry bookkeeping (sum of debits equals sum of credits per entry), tax treatment, dates within the period, dimensional tags, and supporting documents attached. Load the client's tax-rate table from Google Sheets if it is saved. If an entry has no support, no offset, or inconsistent tax, mark it as an exception and do not continue. Ask me whether to apply last close's treatment. Send a sheet with validated entries, exceptions, and reason."
Schedule Entries
"Schedule the client's recurring journal entries in Xero. For each recurring template (rent, subscriptions, leases, payroll allocations), prepare next period's proposal with amounts updated by contract and value date. If an amount changes from last month, flag it as an exception and ask me whether to update the template. If a template was not used last month, ask me whether to archive it. Do not post recurring entries with changes without approval. Send a Slack summary with templates, proposed amounts, and exceptions."
Post Approved Entries
"Post last month's journal entries in Sage Intacct only after my explicit approval in Slack. Before posting, re-check debits=credits, attached support, dates, dimensional tags, and rules applied. If an entry is approved with edits to the original proposal, log it and ask me whether the new version becomes a learned template. Do not post any entry without approval. Send a summary with posted entries, accepted edits, and updated templates."
Up to 80% Lower Cost to Serve
Up to 80% lower cost to serve means cutting the repeat preparation and validation work on entries, not the reviewer's sign-off. The ai for accounting firms angle is the same: the agent assembles the queue; the team approves what matters.
Journals That Respect the Client's Chart
Journal entry automation fails when the script imports rows without understanding the client's chart, tax rules, or dimensional setup. A useful agent operates within the chart, remembers what it learned, and proposes consistently across the period. Connect this work to the rest of close via GL coding with AI and month-end close with AI.
Per-Client Template Memory
Every client has its own set of templates: rent with a specific offset, bank fees grouped one way, leases with principal and interest split, payroll with classes and locations. The agent remembers those templates per client, proposes the period's entry, and asks when something looks off relative to the prior pattern.
How does journal entry automation work during month-end close?
Minded reads prior-period activity, client rules, supporting schedules, and accounting system data to draft journal entries for review. The AI bookkeeper can prepare manual, recurring, adjusting, and accrual entries, then route them for approval before posting to the ledger.
Can Minded handle recurring journal entries and accruals?
Yes. Minded can schedule recurring journal entries, refresh amounts from source data, flag missing support, and prepare accruals based on your firm’s close checklist. Reviewers can approve, edit, defer, or reject entries before anything is posted.
How does Minded validate double-entry bookkeeping and GAAP treatment?
Minded checks that debits equal credits, accounts match the client’s chart of accounts, tax treatment is consistent, and entries follow configured firm policies. It can surface GAAP-related review notes, but final accounting judgment remains with your team.
Which accounting systems can Minded post journal entries to?
Minded supports workflows across QuickBooks Online, Xero, NetSuite, Sage Intacct, and Zoho Books. Depending on permissions, it can draft entries, attach support, route approvals, and post approved journals back to the appropriate client ledger.
Does Minded keep an audit log for posted journal entries?
Yes. Minded records who requested, reviewed, approved, edited, and posted each journal entry. The audit log can include source documents, reasoning notes, timestamps, and system destinations, helping teams support internal review and client file documentation.