Keep filings moving with clean evidence, clear owners, and fewer last-minute scrambles.
Let AI Agent run your regulatory compliance
Compliance Calendar
Build this client's compliance calendar for the next twelve months in QuickBooks Online. Pull the client's entity type, states of nexus, payroll setup, contractor count, industry rules, and (if public) SOX 404 status. Generate the obligation list, federal, state, sales tax, 1099, payroll, industry, with due dates, owners, and the evidence each filing needs. Pause before adding a new obligation type to the firm template. Send the draft calendar to Slack with status, owners, and the next three deadlines highlighted. If the client's nexus footprint is unclear, ask me whether to use last year's state list or to refresh from current revenue. Ask me where I keep the firm's master compliance template so the calendar matches.
Gather Evidence
Collect evidence for the next compliance filing for the selected client in NetSuite. Pull the source reports, supporting transactions, contracts, and approvals the filing requires. Compare evidence against last filing's pack and flag missing items, expired versions, and counts that drifted. Pause before saving any evidence as final. Save the evidence pack to Google Drive in the filing folder with a clear file naming convention. Ask me to upload the prior-period evidence pack if you need a structure to mirror, and ask me which controller signs off on the evidence before submission.
Test Controls
Test the client's internal controls this quarter in Sage Intacct. Walk a sample transaction through every key control, segregation of duties, approval thresholds, reconciliation review, journal-entry sign-off, and record the result with evidence. Compare against last quarter's test and flag any control that changed scope, owner, or threshold. Pause before marking any control as operating effectively. Save the controls test pack to Google Drive with sample size, exceptions, and remediation owner. Ask me to upload the firm's controls matrix if you do not find one, and ask me whether the client's audit team wants attribute or substantive testing this quarter.
Archive Filings
File and archive this client's filings for the period in Xero. Cross-check the prepared filing against the evidence pack, the calendar entry, and the controls test results. Pause before submitting to any agency. After filing, save the confirmation, the as-filed version, the prep workpapers, and the evidence pack to Google Drive in the period folder. Send a Slack confirmation with filing reference, agency, owner, and next-step due date. Ask me whether the firm wants to retain certified-mail or e-file confirmations, and ask me where I want the archive folder organized, by client, by period, or by filing type.
One Filing Calendar Per Client
Most firms run compliance from a spreadsheet per filing per client per year. The agent collapses that into one calendar per client with the obligation list, the owners, the next deadlines, and the evidence status, visible to the partner in one view.
Evidence That Lands With the Filing
The compliance gap that hurts the firm is filing-without-evidence. The agent collects the evidence in the same workflow as the filing, so the audit trail is complete on the day the filing goes out, not three weeks later when an auditor asks.
Controls Testing Without the Quarter-End Scramble
Internal controls testing fails when it gets pushed to the last week of the quarter. The agent runs walkthrough tests on a rolling cadence, one or two controls a week, so the quarterly pack is already 80% done by quarter-end review.
How does Minded support regulatory compliance across a multi-client accounting practice?
Minded helps standardize compliance management by tracking obligations, owners, due dates, source systems, and evidence status by client. The AI bookkeeper can surface missing documents, stale tasks, and filing dependencies so a compliance lead can review exceptions instead of rebuilding the checklist from scratch.
Can Minded maintain a compliance calendar for sales tax, payroll, and 1099 reporting?
Yes. Minded can organize a rolling compliance calendar around client-specific filing types, jurisdictions, frequencies, and responsible staff. It can connect tasks to evidence folders, accounting records, and review notes, helping teams see what is ready, blocked, or waiting on client input before each deadline.
How does Minded collect compliance evidence from QuickBooks Online, Xero, NetSuite, Sage Intacct, and Zoho Books?
Minded can pull or reference accounting data, reports, reconciliations, transaction details, and supporting files from connected systems and document repositories. It organizes compliance evidence by filing period and requirement, then flags gaps such as missing approvals, incomplete exports, or documents that do not match the accounting record.
Can Minded help with internal controls and SOX compliance work?
Minded can support internal controls testing by tracking control owners, sample selections, supporting evidence, reviewer notes, and exceptions. For SOX compliance, it helps keep control documentation and audit trail materials organized, but final control conclusions remain with the firm, management, or external auditors.
What audit trail does Minded keep for compliance reporting?
Minded can retain task history, evidence links, source references, review comments, status changes, and filing packages in a structured archive. That gives the team a clearer audit trail for compliance reporting, follow-up questions, and future period rollforwards without relying on scattered messages or disconnected folders.